Thousands of businesses trust DMR
About Our Archive Scanning Services
Why continue managing the cost and risk of physical paper? With XBP’s Digital Mailroom’s monthly subscription, you get a fixed number of scans each month tailored to your needs. These scans aren’t just for incoming mail—they can be used to digitize any documents cluttering your office:
Archive Scanning: Have years’ worth of paper documents that need to be digitized? Simply forward them to your unique DMR address, and we’ll take care of the rest—scanning, indexing, and uploading them to your secure, searchable portal.
Internal Document Scanning: Whether it’s HR files, contracts, or financial records, you can use your DMR scans to convert these into digital files. Just forward them to your DMR address, and we’ll digitize and securely store them for you.
How Our Archive Scanning Services Work
ARRIVAL & INTAKE
- Deliver your archives to any of our 26 US-based locations.
- Forward legacy records to your unique DMR address to start intake.
HIGH-SPEED SCANNING
- Our team removes staples and clips to ensure high-quality images.
- High-speed scanners use OCR to make your history fully searchable.
METADATA CAPTURE
- We capture critical metadata required for indexing and retrieval.
- Our platform uses AI-driven IDP to create structured, searchable data.
INSTANT ACCESS
- Digital files are stored in a secure repository with 256-bit encryption.
- Authorized users can instantly retrieve, view, or share documents from any location.
Benefits of Our Archive Scanning Services
Archive scanning solutions provide the ironclad protection and retrieval speed that physical boxes simply cannot match. Here are the core advantages of a fully digitized archive.
Utilize the AI-powered IDP technology DMR brings to archival indexing and enjoy an industry-leading package of benefits.
Why Businesses Choose Our Archive Scanning Solutions
Your physical records are currently a liability—expensive to store and impossible to search. We transform this burden into a high-functioning digital library, using AI-driven capture and high-speed scanning to make decades of institutional memory instantly accessible. By replacing manual warehouse retrievals with 256-bit encrypted workflows, secure SFTP exports, and seamless integration into 7,000+ apps via Zapier, we give your team the power to find any document in seconds and the total confidence of SOC 2-compliant security.
Maximize the decades of experience DMR brings to large-scale archive management and enjoy an industry-leading package of benefits.
Real Client Success Stories
See where XBP’s Digital Mailroom is already at work. Explore how organizations like yours are already digitizing and managing inbound mail with our services.
What Global Enterprises Say about DMR
We’ve had a positive experience with the Digital Mailroom so far, as it has streamlined our mail handling process and made it more efficient. The automated scanning and digital distribution of incoming mail have been especially helpful. The customer success team has also been great to work with; they are responsive in addressing any questions or issues, which has made using the system smooth and hassle-free.
Angie Menuau
Operations Coordinator, ARISTA CONSULTING GROUP
Since implementing Digital Mailroom (DMR), our document processing times have decreased significantly. Incoming mail is digitized and routed automatically, which has improved accuracy, sped up response times, and reduced manual handling across our teams.
Your Customer Success team has been excellent — proactive in communications, quick to resolve issues, and always willing to offer tips and best practices. Their support has made onboarding and adoption smooth for our staff.
For potential new users, I would recommend taking advantage of the training resources early on and setting clear internal processes to maximize the benefits of DMR. The solution is very flexible, and a little planning upfront helps ensure a seamless rollout.
Abbas Hussain
Documents Manager, ELITE LEGAL PRACTICE PC
At Bitly, we rely on DMR (Digital Mailroom) as our digital mail provider, and they’ve proven to be a trusted partner. Their support team is consistently quick to respond, attentive to our needs, and proactive in resolving any issues. That responsiveness helps us focus on supporting Bitizens (Bitly team members) and running our business with confidence, knowing that our digital mail processes are in good hands.
Beth Yovino
Director - TA, Workforce, and Inclusion, bitly
Implementing XBP’s Digital Mailroom solution has been a game-changer for our organization. It has significantly streamlined our check handling operations, eliminating manual bottlenecks and allowing us to scale with ease. The efficiency gains have been immediate and measurable—what used to take hours now happens seamlessly in the background.
Equally impressive has been the customer support from XBP Global. Their team is responsive, knowledgeable, and genuinely invested in our success. I wouldn’t hesitate to recommend this solution to any organization looking to modernize their mailroom processes and improve operational agility.
Alex Melen
Co-Founder, SmartSites
XBP DMR has genuinely become a valued partner in helping us achieve our goals. The transition was smooth, and the ongoing support has been top-notch. Their precise document management has streamlined our operations, ensuring we stay compliant while boosting overall efficiency. We’ve seen a noticeable uptick in customer satisfaction, thanks to the improvements in our processes.
COO
A leading provider of insurance, lending, and marketing products and services
Due to COVID, we needed a virtual office solution to handle inbound mail quickly. After researching, I found XBP DMR. Their competitive pricing, prime virtual office location, and flexible, professional service impressed us. XBP onboarded us quickly, and it has been a smooth experience ever since.
CEO
Accent Gold Solutions
Handling sensitive information, heavy mail volume, and legal documents created workflow bottlenecks and slowed response times, impacting our client service and bottom line. After considering several options, we chose XBP , and the difference has been remarkable. Their service has transformed our operations.
Managing Partner
Harrison Financial Group
XBP’s Digital Mailroom (DMR) services have transformed our mail management, ensuring HIPAA compliance while improving patient outcomes. The automated sorting and secure handling of documents have accelerated response times, allowing us to resolve claims faster. This partnership has streamlined our operations and reinforced our commitment to high-quality healthcare
Strategic Sourcing
largest health insurance provider in the country
How long is my data stored?
We securely hold physical records for 30 days before certified destruction, while your digital archive remains accessible in your secure portal for the life of your subscription. This prevents physical decay and ensures your institutional memory is always available for instant retrieval.
What can I do with my DMR portal?
Beyond viewing files, you can search, annotate, and redact sensitive information directly within the interface. You can also share documents with stakeholders or use Zapier to trigger automated workflows across 7,000+ apps, turning stagnant paper into actionable data.
How secure is my archival data?
All sensitive information captured through our archival document scanning is safeguarded by a SOC 2-compliant framework, including 256-bit encryption and Proofpoint email protection. Our infrastructure is further hardened by Check Point Software’s Intrusion Protection System to ensure your legal and financial records remain 100% secure.
How do I get my data into my own systems?
We offer seamless data migration through secure SFTP exports, allowing you to move large volumes of indexed records directly into your existing enterprise databases. This eliminates manual data entry and ensures your archival document scanning results are fully integrated into your daily operations.
Can you handle large-scale archive backlogs?
Yes, our 26 US-based scanning centers are built for enterprise-scale intake, processing thousands of pages per hour. We specialize in providing high-volume archive scanning services that convert massive physical footprints into structured digital libraries without the high costs of manual warehouse retrievals.
Does this help reduce my storage costs?
By choosing our archive scanning solutions, you eliminate recurring off-site warehouse fees and the expensive per-pull charges of physical retrieval. Request a call with our experts to get a custom quote for your unique business needs.
