Our AI-driven digital mailroom services convert physical and electronic mail into structured, actionable data – automating intake, improving visibility, and enabling secure, enterprise-scale document workflows.
Experience enterprise-ready digital mailroom services designed to support organizational expansion and evolving business needs. XBP’s Digital Mailroom centralizes mail intake, automates document workflows, and delivers secure, real-time access—while scaling seamlessly across locations, volumes, and distributed teams through flexible, usage-aligned plans.
Digital mailroom services that bring speed, visibility, and control to enterprise inbound information.
Enable frictionless access to incoming mail with digital mailroom solutions that deliver documents directly via email—no DMR login required. Improve accessibility and streamline mail handling across teams.
Leverage our Zapier integration to connect with over 7,000 apps, enabling effortless workflow automation. Automatically move and store documents in your preferred cloud drives, such as Google Drive, Dropbox, and Box.
DMR uniquely offers both physical and direct check deposit services. Configure your bank account for seamless digital deposits, reduce manual handling, and speed up financial workflows.
Auto-export critical data through SFTP to any of your downstream systems. Our solution ensures your data flows smoothly into the software you rely on, enhancing operational efficiency.
Utilize our state-of-the-art scanners, capable of processing thousands of documents per hour with exceptional quality. This ensures that your documents are digitized quickly and accurately.
We scan every page, including the envelope, ensuring no details are missed. This comprehensive approach provides you with complete, accurate digital records.
All digital mailroom operations meet the strictest HIPAA, SOC 2, and SSAE 18 security standards. Our digital mailroom delivers 256-bit encryption, end-to-end chain-of-custody tracking, comprehensive audit trails, and protection through leading email security platforms, including Check Point Software and Proofpoint.
Link DMR with 7,000+ enterprise applications instantly. Use Zapier’s powerful automation platform to create and deploy advanced automated workflows across your organization. Turn complex document routing into seamless flows that match your exact business rules – no coding needed.
Gain access to a nationwide network of secure mail receiving and scanning centers, ensuring consistent, reliable service with the same high security and efficiency standards across all locations.
If you’re looking for a specific business mailing address, check out our virtual business address service.
At DMR, we know time is money. That’s why our digital mailroom is designed for rapid deployment—getting your business live with a fully paperless solution in as little as 24 hours. From onboarding to full implementation, our experts ensure a smooth transition with minimal disruption, addressing common questions related to setup, security, and integrations along the way.
Operations Coordinator, ARISTA CONSULTING GROUP
Since implementing Digital Mailroom (DMR), our document processing times have decreased significantly. Incoming mail is digitized and routed automatically, which has improved accuracy, sped up response times, and reduced manual handling across our teams.
Your Customer Success team has been excellent — proactive in communications, quick to resolve issues, and always willing to offer tips and best practices. Their support has made onboarding and adoption smooth for our staff.
For potential new users, I would recommend taking advantage of the training resources early on and setting clear internal processes to maximize the benefits of DMR. The solution is very flexible, and a little planning upfront helps ensure a seamless rollout.
Documents Manager, ELITE LEGAL PRACTICE PC
At Bitly, we rely on DMR (Digital Mailroom) as our digital mail provider, and they’ve proven to be a trusted partner. Their support team is consistently quick to respond, attentive to our needs, and proactive in resolving any issues. That responsiveness helps us focus on supporting Bitizens (Bitly team members) and running our business with confidence, knowing that our digital mail processes are in good hands.
Director - TA, Workforce, and Inclusion, bitly
Implementing XBP’s Digital Mailroom solution has been a game-changer for our organization. It has significantly streamlined our check handling operations, eliminating manual bottlenecks and allowing us to scale with ease. The efficiency gains have been immediate and measurable—what used to take hours now happens seamlessly in the background.
Equally impressive has been the customer support from XBP Global. Their team is responsive, knowledgeable, and genuinely invested in our success. I wouldn’t hesitate to recommend this solution to any organization looking to modernize their mailroom processes and improve operational agility.
Co-Founder, SmartSites
XBP DMR has genuinely become a valued partner in helping us achieve our goals. The transition was smooth, and the ongoing support has been top-notch. Their precise document management has streamlined our operations, ensuring we stay compliant while boosting overall efficiency. We’ve seen a noticeable uptick in customer satisfaction, thanks to the improvements in our processes.
A leading provider of insurance, lending, and marketing products and services
Due to COVID, we needed a virtual office solution to handle inbound mail quickly. After researching, I found XBP DMR. Their competitive pricing, prime virtual office location, and flexible, professional service impressed us. XBP onboarded us quickly, and it has been a smooth experience ever since.
Accent Gold Solutions
Handling sensitive information, heavy mail volume, and legal documents created workflow bottlenecks and slowed response times, impacting our client service and bottom line. After considering several options, we chose XBP , and the difference has been remarkable. Their service has transformed our operations.
Harrison Financial Group
XBP’s Digital Mailroom (DMR) services have transformed our mail management, ensuring HIPAA compliance while improving patient outcomes. The automated sorting and secure handling of documents have accelerated response times, allowing us to resolve claims faster. This partnership has streamlined our operations and reinforced our commitment to high-quality healthcare
largest health insurance provider in the country
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