Mail Scanning
Mail scanning services that are fast, secure, and accessible anywhere
We offer mail scanning services that capture every piece of mail the day it arrives at our centers and upload it to your secure portal. All mail is searchable, shareable, and ready to route downstream.
How it works
From letterbox to your portal in four steps
A managed operation, not a piece of software you have to run. Our staff handles the physical work; you get the digital result from our mail scanning solutions.
Arrival
- Business mail delivered to our scanning center
- Choose the location best for your needs
Scanning
- Team opens, scans, and indexes mail same-day
- Includes every page and the envelope
- High-resolution capture retains every detail
Access
- Documents upload automatically to your private portal
- Search by keyword, date, or sender
- Instantly view, download, or share with teams
What next
- Keep secure digital copies and shred the paper
- Archive important documents for compliance
- Forward original mail to any address
Benefits
High-impact mail scanning services that drive measurable improvements across your whole operation
Our mail scanning solutions at the entry points ensure speed, searchability, and control over inbound information.
Anywhere access
Access your mail instantly from any device, wherever you are. In the office, on the road, or working from home, you never miss an important document.
Advanced search and organization
Search mail by keyword with indexing and character-recognition technology. Find exactly what you need in seconds, not hours.
Annotate and redact
Add notes directly to mail for internal collaboration, or securely redact sensitive information before sharing. Clear and confidential, always.
Respond and share
Reply to the sender by email or forward mail to the right team members, streamlining your whole response process.
Improved efficiency
Eliminate physical mail handling entirely. Zapier integration enables workflow customization built around how your teams already work.
Enhanced security
Secure handling end-to-end. Our mail scanning solutions run top-tier security protocols with HIPAA-trained staff and full chain-of-custody tracking.
Inside a scanning center
Trained people, audited process
Deploy background-checked, HIPAA-trained staff to open, prepare, and scan mail inside access-controlled facilities. Our best-in-class mail scanning services ensure that every action is logged from receipt through certified destruction.
Client outcomes
Real results from real operations
How mailroom automation saved a Fortune 500 insurer $35 million over 10 years
How a major insurer cut costs by 30% while accelerating deposits by $1.8B
