Thousands of businesses trust DMR
Simplify Document Chaos with Our Data Extraction Services
Every organization processes a constant flow of business documents—invoices, contracts, forms, reports, and email attachments. When critical information remains trapped inside these files, teams spend valuable time manually reviewing documents and entering data into business systems.
XBP’s Digital Mailroom data extraction services use intelligent document processing and AI-driven automation to capture, classify, and extract key data from document attachments. The extracted information is structured and securely delivered to downstream systems, enabling organizations to reduce manual effort, accelerate document processing, and improve operational visibility.
How Automated Data Extraction Services Work
Our data automation services combine AI, machine learning, and intelligent workflows to capture and structure information from document attachments.
Document Ingestion
- Capture documents from scans, uploads, and email attachments
- Automatically classify documents
Intelligent Data Extraction
- Extract key fields from complex documents
- Interpret layouts, tables, and handwritten text
Data Validation & Quality Control
- Apply automated validation rules for accuracy
- Flag exceptions for human review
Data Structuring & Delivery
- Convert extracted data into structured formats
- Securely transfer data to client systems via SFTP
Continuous Optimization
- AI models improve through feedback and monitoring
Benefits of Data Extraction Services
Automated data extraction transforms document-heavy workflows into faster, more accurate, and scalable digital processes.
Simplify complexity and accelerate outcomes with intelligent data extraction.
Why Organizations Trust XBP’s Data Extraction Solutions
Our data extraction solutions support enterprise-scale document processing while maintaining strong standards of security, accuracy, and operational reliability.
By combining intelligent document processing, AI-powered automation, and operational expertise.
We help organizations efficiently extract information from high volumes of documents. Extracted data is structured and securely delivered to downstream systems, enabling businesses to modernize document workflows, improve data accessibility, and streamline operational processes across industries.
Real Client Success Stories
Discover how organizations are transforming document workflows with XBP’s digital mailroom solutions.
What Global Enterprises Say about DMR
We’ve had a positive experience with the Digital Mailroom so far, as it has streamlined our mail handling process and made it more efficient. The automated scanning and digital distribution of incoming mail have been especially helpful. The customer success team has also been great to work with; they are responsive in addressing any questions or issues, which has made using the system smooth and hassle-free.
Angie Menuau
Operations Coordinator, ARISTA CONSULTING GROUP
Since implementing Digital Mailroom (DMR), our document processing times have decreased significantly. Incoming mail is digitized and routed automatically, which has improved accuracy, sped up response times, and reduced manual handling across our teams.
Your Customer Success team has been excellent — proactive in communications, quick to resolve issues, and always willing to offer tips and best practices. Their support has made onboarding and adoption smooth for our staff.
For potential new users, I would recommend taking advantage of the training resources early on and setting clear internal processes to maximize the benefits of DMR. The solution is very flexible, and a little planning upfront helps ensure a seamless rollout.
Abbas Hussain
Documents Manager, ELITE LEGAL PRACTICE PC
At Bitly, we rely on DMR (Digital Mailroom) as our digital mail provider, and they’ve proven to be a trusted partner. Their support team is consistently quick to respond, attentive to our needs, and proactive in resolving any issues. That responsiveness helps us focus on supporting Bitizens (Bitly team members) and running our business with confidence, knowing that our digital mail processes are in good hands.
Beth Yovino
Director - TA, Workforce, and Inclusion, bitly
Implementing XBP’s Digital Mailroom solution has been a game-changer for our organization. It has significantly streamlined our check handling operations, eliminating manual bottlenecks and allowing us to scale with ease. The efficiency gains have been immediate and measurable—what used to take hours now happens seamlessly in the background.
Equally impressive has been the customer support from XBP Global. Their team is responsive, knowledgeable, and genuinely invested in our success. I wouldn’t hesitate to recommend this solution to any organization looking to modernize their mailroom processes and improve operational agility.
Alex Melen
Co-Founder, SmartSites
XBP DMR has genuinely become a valued partner in helping us achieve our goals. The transition was smooth, and the ongoing support has been top-notch. Their precise document management has streamlined our operations, ensuring we stay compliant while boosting overall efficiency. We’ve seen a noticeable uptick in customer satisfaction, thanks to the improvements in our processes.
COO
A leading provider of insurance, lending, and marketing products and services
Due to COVID, we needed a virtual office solution to handle inbound mail quickly. After researching, I found XBP DMR. Their competitive pricing, prime virtual office location, and flexible, professional service impressed us. XBP onboarded us quickly, and it has been a smooth experience ever since.
CEO
Accent Gold Solutions
Handling sensitive information, heavy mail volume, and legal documents created workflow bottlenecks and slowed response times, impacting our client service and bottom line. After considering several options, we chose XBP , and the difference has been remarkable. Their service has transformed our operations.
Managing Partner
Harrison Financial Group
XBP’s Digital Mailroom (DMR) services have transformed our mail management, ensuring HIPAA compliance while improving patient outcomes. The automated sorting and secure handling of documents have accelerated response times, allowing us to resolve claims faster. This partnership has streamlined our operations and reinforced our commitment to high-quality healthcare
Strategic Sourcing
largest health insurance provider in the country
What are data extraction services?
Data extraction services capture information from documents, forms, and files, converting it into structured digital data for use by enterprise systems and business workflows. Learn more about our pricing to find a plan that fits your needs.
What information can be captured from documents?
Our intelligent document processing technology can extract fields such as dates, addresses, account numbers, invoice values, purchase order numbers, and other relevant business data.
What types of documents can be processed using automated data extraction?
Automated extraction can process invoices, contracts, forms, purchase orders, financial statements, medical records, and other structured or semi-structured documents.
How does intelligent document processing work?
Intelligent document processing combines AI, machine learning, and automation technologies to classify documents, extract key data fields, validate information, and prepare the data for downstream use.
Can extracted data be delivered to enterprise systems?
Yes. Extracted data can be securely transferred to client systems or platforms using structured file formats and secure transfer protocols such as SFTP.
Is automated data extraction secure?
Yes. Enterprise data extraction solutions use strong security frameworks, including encryption, access controls, audit trails, and regulatory compliance standards.
What industries benefit from data automation services?
Industries such as finance, healthcare, legal, insurance, energy, and logistics benefit from automated data extraction due to their document-intensive workflows.
Can I export extracted data from DMR?
Yes. Extracted data can be exported from DMR and securely transferred to your environment via SFTP.
