Archive Scanning
Archive Scanning Services: Turn papers into a searchable digital library
Do more than free up space. Transform decades of physical archives into a secure, indexed repository your teams can actually use.
The process
Boxes in, business intelligence out
Our archive scanning services deliver a 100% secure, indexed database that turns years of stagnant paper into information your teams can act on.
Arrival and intake
- Deliver your archives to any of our 26 US scanning centers
- Forward legacy records to your unique DMR address to begin intake
High-speed scanning
- Team removes staples and clips for high-quality images
- High-speed scanners apply OCR to make history fully searchable
Metadata capture
- We capture the critical metadata required for indexing and retrieval
- AI-driven IDP creates structured, searchable data
Instant access
- Files stored in a secure repository with 256-bit encryption
- Authorized users retrieve, view, or share from any location
Benefits
Why organizations rely on archive scanning services
Archive scanning removes cost and risk at the same time — storage spend goes down, compliance posture goes up.
Effortless archiving
Move from bulky physical archives to streamlined digital storage. Digitize, index, and store documents in a secure, searchable database.
Centralized management
Consolidate archived documents into a single accessible repository. Access, organize, and search the full document history in one place.
Enhanced security
Protect every archived file with 256-bit encryption. Protect historical records to the highest standards with HIPAA, SOC 2, and SSAE 18 compliance.
Improved compliance
Easily comply with regulations by keeping auditable digital records. Track the chain of custody from the moment items are received to their certified destruction.
Space and cost savings
Eliminate the ongoing cost of off-site document storage, reclaim office space, and remove the risk of physical document degradation.
Instant retrieval
Search decades of archived documents in seconds. Keyword, date, and metadata search make finding any document take moments.
What we handle
Any format, any condition
Bound files, mixed-size documents, carbon copies, ledgers, medical charts, and legal bundles — we handle them all. Preparation is part of the service — we remove staples, clips, and bindings so every page scans clean.
- Personnel and HR files
- Medical records and charts
- Legal case bundles
- Financial ledgers
- Contracts and deeds
- Engineering drawings
